Sims Scholarship
Committee:
Minutes from the Sims Board of Directors Dinner Meeting the day before the
Level 6-E State Meet:
Drury Inn, Houston, TX:
Friday, March 24, 2006, 7:15pm-10:09pm:
Meeting was called to order by
Members Present:
Tim Erwin (TE) Treasurer
Michael Peņa (MP) Vice President
Mark Sherman (MS) Judging Liaison
Members Not Present:
Bill Foster (BF) Member at large
Discussion about quality of college gymnastics & video footage:
JP - Possibly require a video showing skills / routines.
MP - Question about Level required to be.
JP - No predetermined level.
All - Discussion about quality of college gymnastics.
GS - Question about drop outs - what happens.
JP / TE - Checks given only to the schools.
JP - Video to show and possibly include: gymnastics, character, coaching,
community involvement, family.
TE - Make video as an "option" - not to be required, which this would
need to be put on the application form.
JP - Motion - To allow the option on the application for applicants to submit a
video - 5 minutes max - showing items mentioned above. It is
"strongly encouraged."
MP - Second.
5 - for.
1 - against.
Motion passes.
TE - Request to have an agenda typed and sent out to the officers a few days
prior the meeting.
Treasurer Report:
TE - Discussion of expenses.
JP - Question about MIGS (Men's Intercollegiate Gymnastics Support) & Past
President Lunch Meeting.
TE - Explanation given how it was a trade off between the two programs.
(Off topic discussions)
JP - We need to get an accountant for TE. Also a lawyer is looking over
the files, etc.
MS - Motion - To not allow the Sims Scholarship to fund other scholarships.
TE - Second.
Passes unanimously.
All - Discussion about the type of return on the account, being safe and
consistent, and possibly getting a better return.
MS - Email total amount in the account to all the officers quarterly with the
return rate included.
GS - Motion to accept Treasurer's report.
JP - Second.
Passes unanimously.
General Discussions:
Discussions about proxy voting.
KM - Motion - Organize rules for proxy voting - to allow a recommendation for a
specific applicant to be voted for (by a proxy) based on prior knowledge.
JP - Second.
Passes unanimously.
KM - Motion to amend the above motion (or make a new motion) to have proxy voting
items on previously sent out agenda items.
TE - Second.
Passes unanimously.
Kevin's Report:
KM - Tentatively - Mizo, ASI, Houston Inv. - 3 meets to come - State 6-10, 4/5
South, and 4/5 North. $7590 - tentative total.
Discussion about state funds to be reimbursed.
General Discussions:
JP - Make MS from TGJA rep to "Member at Large" to get
another TGJA person on board.
(Lawyers looking at bylaws).
MS - Mentions
KM - Motion - To have by GAT's meeting a "Game Plan" including a
budget of the fiscal year showing marketing/sponsorships, goals, objectives,
ideas, estimated expenses, estimated revenues, etc.
TE - Second.
Passes unanimously.
Applicants - Essays and Info - Discussion:
Discussion about club collegiate gym meets and "goofing off"
happening.
5 Applications read with essays and other contents.
Much back and forth discussion about whether or not applicants were worthy of
receiving a scholarship, and if so then how much.
#1 - yes.
#2 - yes.
#3 - yes.
#4 - no - incomplete application.
#5 - no - incomplete application.
JP - Motion that #1, #2, and #3 each receive $750.
GS - Second.
6 - for.
1 - against.
Motion passes.
Discussion about the applicant's attending the state meet or assisting in it - Tabled.
Other discussion of caps to recipients.
Removing line items on Eligibility - #3 & #8 and reword #2 and #4.
(See forms).
GS - Motion to adjourn.
TE - Second.
Passes unanimously.
The meeting ended at 10:09pm.
Respectfully Submitted,
-
Secretary - Sims Scholarship Committee / Board
(214) 415-7614
greg@schram.org
633 North King Road
Royse City, TX 75189